General Body Meeting (2024)
Meeting Minutes / Summary:
2023-2024 General Body Meeting was held on 4/13/24 at Bridgeton Trails Library Branch at 10:35 AM. Once the quorum (25% of the members present), we kicked off with a prayer.- President addressed the ascended members shared the overall agenda.
- Since Secretary Smt. Shweta Pejataya was not available due to personal commitment, President Hemanth Kumar went through the secretary report highlighting major cultural events organized by Sangama EC. Major notable events organized by 23-24 EC team were:
-
- Meet and Greet with the renowned Veena maestro Shri. Balakrishna on May 17th – Many Sangama patrons attended and learnt many tricks and tips on veena.
- Father’s Day Picnic was held on June 18th @ Bernie Park. All day storms created a cozy/rainy environment with karoake, Corn on the cob, and other food items. Of course we wrapped it with one youngest father and oldest father cutting the cookie cake.
- Dr. Shri. Vidyabhushana & Grand Sitar Symphony event was hosted on Aug 5th Saturday. This was a milestone event not only for the EC Team, but for the Sangama overall. A grand success with patrons having a mesmerizing evening. The whole community came together to make this a success. EC thanked all Sangama Patrons who contributed one way or other.
- Celebtrated Gowri-Ganesha On Oct Ist at MG Center. Dr. Shankar Shastri led the pooja activities with his colorful stories followed by delicious lunch.
- Naada Habba and Deepavali was celebrated on Dec 10th at MG Center. Huge crowd, awesome food selections (North Kannada menu followed by Thamboola) – the cultural event was wrapped by a dance performance on “Varaaha Roopam” – which gave goose bumps to everyone. EC also took time to recognize three exceptional volunteers of Sangama for their unselfish contributions over many years. Patrons who were recognized are:
-
-
-
-
-
- Dr. Raghu Pandurangi
- Mr. Ramachandra Murthy
- Mr. Vinod Shenoy
-
-
-
-
-
- Sangama Science Day – Sangama in partnership with Bayer Scientists – organized a Science based experiential hands on experiments for Sangama kids. Roughly 30+ kids took advantage of this and enjoyed learning many complex science experiments and theories.
-
- Treasurer Mr. Girish Dixit shared financial report
- Then, Election officers Sri. Rakesh Ramagounda (Mr. Krishna Bayyareddy couldn’t join due to personal commitment) shared election results for both BOT (2024 thru 2027) and Executive Team (2024-25).
Executive Committee
-
- Shri Anil Cashikar (President)
- Shri Vinod Shenoy (Vice-President)
- Smt. Sheetal Ramgounda (Secretary)
- Shri Umashankar Kadambar (Treasurer)
- Smt. Jyoti Sridhar (Member)
- Shri Shashikanth Gajaraj (Member)
- Shri Rachappa Balkunde (Member)
- Advisory – Smt. Uma Nagabhushan, Smt. Bharati Hebbar, Shri Raghu Pandurangi, Shri Ramachandra Murthy, Shri Vinu Sharma
Board of Trustees
-
- Smt. Deepthi Venkatram
- Smt. Madhuri Gururaj
- Shri Lakshman Milli
- Shri Mohan Hebbar
- Shri Srikanth Patlu
- After this, the President requested outgoing BOT’s to address the patrons briefly to share their experience and thoughts on how to improve Sangama going forward.
- There were no motions presented nor approved at this GBM.
- Meeting was adjourned soon after.
Agenda [COMPLETED]:
Sangama’s Annual GBM, followed by the elections for the new Executive Committee for 2024-2025, and Elections for BOT’s was held on Saturday, April 13th 2024, at Bridgeton Trails Branch Library, 3445 McKelvey Rd, Bridgeton MO 63141, starting at 10:45 AM CST. GBM agenda discussed during the GBM is below.
| Agenda Item | Duration | Start – End Time | Speaker |
| 1. Assemble and socialize | 5 Minutes | 10:30 am – 10:35 am | |
| 2. Welcome note: President | 5 Minutes | 10:35 am – 10:40 am | Mr. Hemanth Kumar |
| 3. Secretary’s report | 10 Minutes | 10:40 am – 10:50am | Mrs. Shweta Pejateya |
| 4. Treasurer’s report | 10 Minutes | 10:50am – 11:00am | Mr. Girish Dixit |
| 5. Discussion and approval of Secretary’s and Treasurer’s reports | 15 Minutes | 11:00am – 11:15am | General Body |
| 6. Elections – Executive Committee and BOTs | 15 Minutes | 11:15pm – 11:30am | Conducted by Election officers – Sri. Krishna Reddy and Sri. Rakesh Ramgounda |
| 7. Open discussion on any amendments to By-laws or relevant topic | 10 Minutes | 11:30pm – 11:40am | General Body |
| 8. New committee introduction | 10 minutes | 11:45am – 11:55pm | President Elect Mr. Anil Cashikar |
| 9. Vote of thanks / Motion to adjourn | 5 minutes | 11:55am – 12:00pm | Mr. Hemanth Kumar |
General Guidelines
- To run the meeting effectively and in an orderly fashion, we will be adopting the following process keeping the spirit of by-laws and high-level principles of Roberts rules of orders.
- As per section 110.2 of the by-laws, President and EC are responsible for setting the agenda and providing the rules/guidelines to run the meeting in a constructive manner. President and or Secretary will act as chairs of the GBM meeting representing EC.
- Meeting is open to all 2022 – 23 paid and life members that are in good standing (definition of by-laws statue 103.1 a) and in the rolls of the organization. A roster of GBM attendance will be maintained to assist with future questions on who attended, when, and where type questions.
- Main business for the upcoming GBM is to conclude Sangama’s activities of 2022–2023, discuss and act upon agenda items, and elect/ratify 2023-24 Executive Committee.
- Upon the conclusion of Secretary and Treasurer reports, members who have questions shall raise their hands. The chair shall take note of members’ intent to ask questions and will call upon them to speak one at a time during the allotted time for Q&A.
- All Q&A shall be completed within the allotted time. Questions may be pooled by EC to answer them at once, depending on the nature of the questions.
- EC will move motions with advance notice for discussions within the allotted time to facilitate pending financial and membership issues.
- Members can raise general motions if time permits. All such motions shall be addressed to the chair, and each motion shall have a primary member raising the motion and another member seconding the motion to be considered for discussion. The chair will decide if the motion is already addressed or answered before tabling, and if tabled, allows a fixed time to discuss. Members speaking on the motion shall come to the front of the podium and provide their remarks within the allotted time. Any motions that are in direct contrast to by-laws or legal statutes/opinions (where applicable) shall not be tabled during the current GBM, and members intended to move such motions shall follow the by-law amendment guidelines for future GBMs.
- A complete minutes of the meeting will be published for reference by all members within 30 days of hosting of the meeting. The whole meeting may be video recorded to assist in this process.
Appendix 1 :